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Administrative Support II

Company: AeroVironment
Location: Lawrence
Posted on: December 1, 2019

Job Description:

Position DescriptionAdministrative Support IILocation Lawrence, KSEmployment type Regular - Full TimeID 863We are currently seeking an Administrative Support II to join our team. This position will be based in Lawrence, KS with occasional travel to Simi Valley, CA for training.The Administrative Support position provides administrative and clerical support to relieve department managers or staff of administrative details. In this role, Administrative Support will coordinate messages, appointments, and provide information to callers. This position may be assigned to various functional areas of the company.Job Duties and Responsibilities

  • Support daily administrative needs, including but not limited to:
  • Order and maintain an inventory of office supplies
  • Schedule calendars and handling travel and logistical issues for team members
  • Schedule and coordinate meetings and meeting logistics including ordering lunch, beverages, and providing general setup/cleanup, etc.
  • Assist in the preparation of Consulting Agreements, Non-Disclosure Agreements, Staffing Reqs, etc.
  • Process confidential reports and documents
  • Prepare and compose correspondence, forms, and reports
  • File electronic and hard copies, tracking deadlines
  • Prepare and track Purchase Requisitions and Expense reports
  • Schedule and technical documentation updates for projects
  • Document technical meetings and following up on action items and commitments
  • Work jointly with project leads to ensure proper information and documentation transfer throughout the life of a project.
  • Support maintenance of the building
  • Support IT administrative needs and maintain computer inventory
  • Support shipping & receiving administrative needs
  • Receptionist duties may be required
  • Other duties as assignedRequired Qualifications & Background
    • US Citizenship or US permanent resident (Green Card Holder) due to ITAR
    • High School Diploma or GED equivalent; Bachelors degree in Business or related discipline preferred
    • Minimum of 1 2 years experience in an administrate support position
    • Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
    • Able to work on assignments that are semi-routine in nature, but recognizes the need for occasional deviation from accepted practice
    • Able to follow established procedures on routine work, may require instructions on new assignments
    • Proficiency in Microsoft Office
    • Customer service and detail-oriented with a high level of written and verbal communication skills
    • Displays strong initiative and drive to accomplish goals and meet company objectives
    • Takes ownership and responsibility for current and past work products
    • Is committed to learning from mistakes and driven to improve and enhance the performance of oneself, others, and the company
    • Demonstrates effective problem-solving, mathematical, time management, interpersonal and communication skills
    • Teamwork, collaboration and putting the success of the team above one's own interests is essential
    • High level of analytical and problem-solving skills as well as strong work ethic, punctuality & attendance
    • Speed and accuracy are critical components of the position, as is successfully multi-tasking
    • Must have the ability to easily assimilate information and learn new applications and processes
    • Ability to work in an office environment (Constant)
    • Ability to lift up to 20 pounds (Frequent)
    • Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)ITAR Requirement:This position requires the use of information which is subject to compliance with International Traffic Arms Regulations (ITAR). To conform to U.S. Government export regulations/ITAR, applicants must be a U.S. Citizen, lawful permanent resident of the U.S. (or, green card holder), protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Applicants cannot be hired until they are qualified to have such access. Some positions due to contracts will require current U.S. Citizenship.Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: .We also encourage you to review our company website at to learn more about us.Principals only need apply. NO agencies please.Who We AreBased in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, weve been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the worlds most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institutions permanent collection in Washington, DC.Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty and succeed.What We DoBuilding on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the companys to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition.AeroVironment Incorporated is an equal opportunity employer, M/F/D/V and works in compliance with both federal and state laws. We are committed to the concept regarding Equal Employment opportunity. Qualified candidates will be considered for employment regardless of race, color, religion, age, sex, national origin, marital status, medical condition nor disability, genetics, veteran and all others that may apply.

Keywords: AeroVironment, Lawrence , Administrative Support II, Administration, Clerical , Lawrence, Kansas

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