ADMINISTRATIVE OPERATIONS ASSISTANT,

Company: Geological Survey
Location: Lawrence
Posted on: November 30, 2019

Job Description:

ADMINISTRATIVE OPERATIONS ASSISTANT, GS-0303-05/06Department of the InteriorGeological SurveyOverview

• ##### Open & closing dates11/20/2019 to 11/27/2019
  • ##### ServiceExcepted
    • ##### Pay scale & gradeGS 05 - 06
      • ##### Salary$33,949 to $49,200 per year
        • ##### Appointment typeRecent Graduates - Pathways Recent Graduate Appointment
          • ##### Work scheduleFull-TimeLocation-Lawrence, KS FEW vacanciesRelocation expenses reimbursedNoTelework eligibleNo- DutiesSummaryGeneral Information
            • Salary:
            • GS-05: $33,949 (Step 01) to $44,130 (Step 10)
            • GS-06: $37,843 (Step 01) to $49,200 (Step 10)NOTE: First time hires to the Federal Government are typically hiredat the Step 01.Learn more about this agencyResponsibilitiesAs an Administrative Operations Assistant within the Kansas WaterScience Center, some of your specific duties will include:
              • Providing general information concerning office operations tothe public both orally and in writing.
              • Providing administrative support and acts as the receptionist.
              • Maintains administrative files.
              • Arranges travel and reviews time sheets.
              • Pays invoices using federal credit card and financial systems.Travel RequiredOccasional travel - Occasional travel up to one day per month.Supervisory statusNoPromotion Potential07
                • #### Job family (Series)0303 Miscellaneous Clerk And Assistant- RequirementsConditions of Employment
                  • Applicants must be U.S. Citizens.
                  • Suitable for Federal employment, as determined by backgroundinvestigation.
                  • The duration of the Recent Graduates appointment is a trialperiod.
                  • More requirements are listed under Qualifications and OtherInformation.
                  • Selectee must provide a valid state driver's license & safedriving record.Are There Any Special Requirements For This Position?
                    • Because this position requires travel for official business, theselectee will be required to apply for a charge card within 30calendar days of appointment. Individuals who have delinquentaccount balances from a previous Government charge card will berequired to satisfy their existing obligation before anew card can be issued.
                    • The Recent Graduate Program lasts for 1 year. Participants whosuccessfully complete the Recent Graduate Program may beeligible for conversion to a permanent appointment or a term(1-4 years in duration) appointment without furthercompetition.
                    • Throughout the recruitment and hiring process we will becommunicating with you via email; therefore, it is imperativethat the email address you provide when applying for thisvacancy remains active. Should your email address change,please notify the point of contact identified in the vacancyannouncement as soon as possible so that we can update oursystem.
                    • A background investigation will be required for this position.Continued employment will be subject to the applicant'ssuccessful completion of a background security investigation andfavorable adjudication. Failure to successfully meet theserequirements will be grounds for termination.
                    • Driver's license and a safe driving record.QualificationsEligibility RequirementsIn order to be eligible for an appointment under the Pathways RecentGraduate Program you must meet the following requirements:
                      • You must be a recent graduate who has completed, within theprevious two years, an associates, bachelors, masters,professional, doctorate, vocational or technical degree orcertificate from a qualifying educational institution such as anaccredited technical or vocational school; a 2- or 4-yearcollege or university; a graduate or professional school (e.g.,law school, medical school); or a post-secondary home schoolcurriculum. Note: Certificate program is defined aspost-secondary education in a qualifying educational institutionequal to at least one academic year of full-time study thatspart of an accredited college-level, technical, trade,vocational, or business school curriculum.
                      • Veterans who were precluded from applying due to their militaryservice obligation begin their 2-year eligibility period uponrelease or discharge from active duty; however, eligibility forthese veterans cannot exceed 6 years from the date on which thedegree or certificate was obtained. The date of release ordischarge from active duty should be later than the date thedegree or certificate was obtained.Qualification RequirementsFor more information on basic qualifications, please click on thefollowing:https://www.usgs.gov/about/organization/science-support/human-capital/administrative-operations-assistant-gs-0303For GS-05:Applicants must meet one of the following to qualify for the GS-5level:A. One year of specialized experience in or directly related to thisposition that equipped the applicant with the knowledge, skills, andabilities to perform successfully the duties of this position. To becreditable, the required specialized experience must have beenequivalent to at least the GS-04 level in the Federal service.Example of GS-4 level work: Performs a full range of assignmentsconsisting of related steps, processes or methods; responses differin nature and sequence; requires knowledge of an organization'sprograms and operations, rules and processes. Exercises initiativein completing recurring assignments; uses judgment in selectingappropriate guidelines and procedures from among a number ofspecific references.**ORB. A full four years of progressive, successfully completededucation above the high school level in any field for which highschool graduation or the equivalent is a prerequisite may be used tomeet the qualification requirements for GS-5. This education musthave been obtained in an accredited business, secretarial ortechnical school, junior college, college, or university.**ORC. Equivalent combinations of successfully completed post-highschool education and specialized experience may be used to meet thequalification requirements for GS-5. Only progressive education inexcess of the first 60 semester hours or 90 quarter hours (i.e.,beyond the first two years) of a course of study is creditabletoward meeting the specialized experience requirement.For GS-06:Applicants must meet one of the following to qualify for the GS-6level:A. One year of specialized experience in or directly related to thisposition that equipped the applicant with the knowledge, skills, andabilities to perform successfully the duties of this position. To becreditable, the required specialized experience must have beenequivalent to at least the GS-05 level in the Federal service.Example of GS-5 level work: Performs standard and nonstandardassignments involving different and unrelated processes or methodsin varying sequence; work requires extensive knowledge of rules,operations, or business practices. Follows accepted practices inresolving nonrecurring problems and meeting deadlines; completedproducts are evaluated for effectiveness in meeting goals; extensiveguidelines in the form of instructions, manuals, and regulations areapplied.**ORB. Applicants may substitute successful completion of 1/2 year ofappropriate graduate level education (9 semester hours, 13.5 quarterhours or the equivalent) in a field of study directly related to thework of this position for the required one year of specializedexperience. Graduate education may be credited only when it isclearly directly related to the work of this position and equippedthe applicant with the knowledge, skills and abilities to performsuccessfully the duties of this position.**ORC. Applicants may substitute a combination of appropriatespecialized experience (as described above) and graduate education(as described above) to meet the qualification requirements.All applicants must meet qualification and eligibility requirementsby the closing date of the announcement.Education
                        • Experience refers to paid and unpaid experience, includingvolunteer work done through National Service programs (e.g.Peace Corps, AmeriCorps) and other organizations (e.g.,professional; philanthropic; religious; spiritual; community;student; social). Volunteer work helps build criticalcompetencies, knowledge, and skills and can provide valuabletraining and experience that translates directly to paidemployment. You will receive credit for all qualifyingexperience, including volunteer experience.
                        • Education completed in colleges or universities outside theUnited States may be used to meet the above requirements. Youmust provide acceptable documentation that the foreign educationis comparable to that received in an accredited educationalinstitution in the United States. For more information on howforeign education is evaluated, visit:https://www.usgs.gov/about/organization/science-support/human-capital/how-foreign-education-evaluated-federal-jobs.Additional information
                          • This position is being filled under the Pathways Recent GraduateProgram that affords developmental experiences in the FederalGovernment intended to promote possible careers in the civilservice to individuals who have recently graduated fromqualifying educational institutions or programs.
                          • Applicants who include vulgar, offensive, or inappropriatelanguage or information in their application package will beineligible for further consideration for this position.
                          • Identification of promotion potential in this announcement doesnot constitute a commitment or an obligation on the part ofmanagement to promote the employee selected at some future date.Promotion will depend upon administrative approval and thecontinuing need for and performance of higher-level duties.
                          • Under Executive Order 11935, only United States citizens andnationals (residents of American Samoa and Swains Island) maycompete for civil service jobs. Agencies are permitted to hirenon-citizens only in very limited circumstances where there areno qualified citizens available for the position.
                          • USGS employees are subject to Title 43, USC Section 31(a) andmay not: (a) have any personal, private, direct or indirectinterest in lands or mineral wealth of lands under survey; (b)have any substantial personal, private, direct or indirectinterests in any private mining or mineral enterprise doingbusiness with the United States; or (c) execute surveys orexaminations for private parties or corporations.
                          • The application contains information subject to the Privacy Act(P.L. 93-579, 5 USC 552a). The information is used to determinequalifications for employment, and is authorized under Title 5,USC, Section 3302 and 3361.
                          • DOI uses E-Verify to confirm the employment eligibility of allnewly hired employees. To learn more about E-Verify, includingyour rights and responsibilities, pleasevisit www.dhs.gov/E-Verify.
                          • THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet thequalifications above.--Basis of Rating:You will be rated on the extent and quality of your experience,education, and training relevant to the duties of the position. Ifyou meet the basic eligibility and qualification requirements, youron-line responses to the application questions will determine yourplacement in the appropriate quality group (Best Qualified, WellQualified, or Qualified). These responses must be substantiated bythe resume. Veterans preference rules apply.Vacancy Related Questions: As part of the online applicationprocess, you will need to respond to a series of questions designedto assess your knowledge, skills, abilities and/or competencies:
                            • Information Management
                            • Administrative SupportTo preview questions please click here.Background checks and security clearanceSecurity clearanceNot RequiredDrug test requiredNo- Required Documents--You are required to provide all unofficial transcripts(undergraduate, graduate, etc.) or list of course work, whichincludes semester hours earned, grade received, and the date thatthe degree/certificate was conferred, by the closing date of thisannouncement or you will be disqualified from further consideration.This proof may be faxed, document uploaded, or hand delivered to theservicing Human Resources Office (see "Required Documents" and/or"Contact Information"). Please ensure that all documentation islegible. If selected, you will be required to provide officialtranscripts.--Veterans who were precluded from applying due to their militaryservice obligation must submit documentation that confirms theperiod of active duty that kept them from applying during thetypical 2-year eligibility period. The date of release or dischargefrom active duty should be later than the date the degree orcertificate was obtained.--If you are claiming veterans' preference you must provide alegible copy of your DD-214, Certificate of Release or Dischargefrom Active Duty, member 4 copy or any official documentation orstatement from the Armed Forces that confirms your dates of serviceand that your separation, discharge, or release from active duty wasunder honorable conditions (i.e., Honorable or General Discharge).Note: If you have more than one DD-214 for multiple periods ofactive duty, submit a copy for each period of service.--If you are currently on active military duty, you must providedocumentation (e.g., campaign document, award citation, etc.), thatverifies entitlement to veterans preference and that your characterof military service is honorable.--If you are claiming 10-point veterans' preference, in addition tothe documents specified above, you must also submit documentationthat supports your claim, e.g., an official statement from theDepartment of Veterans Affairs (dated 1991 or later) or from abranch of the Armed Forces certifying the existence of aservice-connected disability, or the award of the Purple Heart,etc. The overall rating must be identified on your certificationletter or separation orders.--Documentation must be received by the closing date shown in thisvacancy announcement. If you fail to submit any of the requireddocumentation, you will not be granted veterans preference.Additional information on veterans' preference can be found in theVetGuide.--Required documents may be: 1)faxed to the Agency Contact (see"Contact Information") 2)uploaded directly from your desktop3)uploaded directly from your USAJOBS stored attachments 4)handdelivered to the servicing Human Resources Office (see 'ContactInformation').--Auto-Requested Fax: allows you to submit required documentationthat will be electronically displayed along with your resume.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institutionrecognized by the U.S. Department of Education in order for it to becredited towards qualifications. Therefore, provide only theattendance and/or degrees from schools accredited by accreditinginstitutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in thisvacancy announcement may result in an ineligible rating or mayaffect the overall rating.- BenefitsA career with the U.S. Government provides employees with acomprehensive benefits package. As a federal employee, you and yourfamily will have access to a range of benefits that are designed tomake your federal career very rewarding. Learn more about federalbenefits.
                              • The U.S. Geological Survey has determined that the duties ofthis position are suitable for telework only during an emergencyor natural disaster.
                              • The U.S. Geological Survey has determined that telework isrequired for this position and thus a condition of employment.The selectee is expected to telework ___ days a week and mustbe eligible to telework under the 2010 Telework Act.
                              • For additional information on our internal telework policy,please reference the Department of the Interior TeleworkHandbook at: https://www.doi.gov/telework/policies.
                              • Working for the U.S. Geological Survey offers a comprehensivebenefits package that includes paid vacation, sick leave,and holidays; health, life, dental, vision, and long term careinsurance, flexible spending accounts, and participation inthe Federal Employees Retirement System.Review our benefitsEligibility for benefits depends on the type of position you holdand whether your position is full-time, part-time, or intermittent.Contact the hiring agency for more information on the specificbenefits offered.- How to Apply--Applications (resume and application questions) for this vacancymust be received on-line via USAJOBS BEFORE midnight Eastern Time(Washington, D.C. time) on the closing date of this announcement. Ifyou fail to submit a complete online resume, you will not beconsidered for this position. Requests for extensions will not begranted. Most libraries, employment offices, and all USGS personneloffices can provide access to the Internet. If applying online posesa hardship for you, you must speak to someone in the Servicing HumanResources Office listed on this announcement PRIOR TO THE CLOSINGDATE for assistance.--Instructions for Applying Online for this Vacancy Announcement:1)Click the blue "Apply Online" button. 2)If you are not aregistered USAJOBS user, please create a new account and follow theinstructions to complete your application process. If you are aregistered user, login to access your existing USAJOBS profile. 3)Asa registered user, select a stored resume and select one or more ofyour stored documents to attach to your application. 4)Check the"Certification" box and click the "Apply for this position now!"button located at the bottom of the screen. 5)Address theeligibility questions as well as the questionnaire containingquestions and/or task statements that address the knowledge, skills,abilities and/or competencies for this vacancy. 6)Submit requireddocuments using one of the available methods listed below. 7) If youexperience technical difficulties during the online applicationprocess, please contact the USAJOBS helpdesk.Agency contact informationKrista BleyPhone703-648-7493Fax703-648-4113Emailkbley@usgs.govAddressINTERIOR, Geological Survey12201 Sunrise Valley DriveMS-600Reston, Virginia 20192-0002United StatesLearn more about this agencyNext steps--If you are one of the most highly qualified candidates, you willbe referred to the hiring manager for further consideration andpossible interview. We expect to make a selection within 30-45 daysof the closing date of this announcement. You will be notified viaemail of the outcome. You can also go to "My Account" within USAJOBSto review your Application Status.- Fair & TransparentThe Federal hiring process is setup to be fair and transparent.Please read the following guidance.Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment onthe basis of race, color, religion, sex (including pregnancy andgender identity), national origin, political affiliation, sexualorientation, marital status, disability, genetic information, age,membership in an employee organization, retaliation, parentalstatus, military service, or other non-merit factor.
                                • Equal Employment Opportunity (EEO) for federal employees & jobapplicantsReasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicantswith disabilities where appropriate. Applicants requiring reasonableaccommodation for any part of the application process should followthe instructions in the job opportunity announcement. For any partof the remaining hiring process, applicants should contact thehiring agency directly. Determinations on requests for reasonableaccommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the workenvironment, or the way things are usually done that enables anindividual with a disability to apply for a job, perform job dutiesor receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must providereasonable accommodations when:
                                  • An applicant with a disability needs an accommodation to have anequal opportunity to apply for a job.
                                  • An employee with a disability needs an accommodation to performthe essential job duties or to gain access to the workplace.
                                  • An employee with a disability needs an accommodation to receiveequal access to benefits, such as details, training, andoffice-sponsored events.You can request a reasonable accommodation at any time during theapplication or hiring process or while on the job. Requests areconsidered on a case-by-case basis.Learn more about disability employment and reasonable accommodationsor how to contact an agency.Legal and regulatory guidance
                                    • Financial suitability
                                    • Social security number request
                                    • Privacy Act
                                    • Signature and false statements
                                    • Selective Service
                                    • New employee probationary periodThis job originated on www.usajobs.gov. For the full announcement and toapply, visit www.usajobs.gov/GetJob/ViewDetails/552063800. Only resumessubmitted according to the instructions on the job announcement listedat www.usajobs.gov will be considered.

Keywords: Geological Survey, Lawrence , ADMINISTRATIVE OPERATIONS ASSISTANT,, Administration, Clerical , Lawrence, Kansas