Admin Assistant

Company: ICONMA, LLC
Location: Lawrence
Posted on: March 11, 2023

Job Description:

Indirect Sourcing Specialist

Location: Lawrence, KS/Hybrid
Duration: 6 months with possible contract to hire

Description:
Qualifications:

• 
  
• Education: College Degree in Business Administration or equivalent experience
  
• Experience: 2+ years of relevant experience.
  
• Skills: Advanced computer skills and proficient in Microsoft Office Professional Suite.
  
• Excellent written and verbal communications skills. Must be team oriented and able to multitask.
  
  
  Responsibilities:
  
  
  • 
    
  • Assist the travel and expense leadership with identification and implementation of process improvement initiatives, system enhancements, metrics and reporting.
    
  • Provide support to all offices and employees on all credit card and system related matters and maintains effective communication & interface with the organization and the preferred suppliers.
    
  • Maintain a high-level knowledge of travel, expense, expense report audit, and credit card platforms
    
  • Understands and develops redundant processes, where required, to ensure smooth and efficient production flow.
    
  • Participates in continuous improvement activities and provides suggestions for cost reduction and improved efficiency.
    
  • Reviews procurement of non-standard items. Working with Sourcing and selects suppliers for lower cost items or items of limited scope and complexity and negotiates price, delivery, quality and service.
    
  • Creates and reviews reports to ensure purchase orders, invoice payments etc. are accurately being processed and documented.
    
  • Internal User, communication, and training for travel and expense systems (SAP Concur).
    
  • Assist with developing and maintaining travel and expense User help guides.
    
  • Support users with expense report inquiries and assistance
    
  • Assist in implementation of travel and expense (SAP Concur) systems new features or business requirements.
    
  • Assist in auditing/monitoring expense report (SAP Concur) compliance and assist with process documentation for internal audit.
    
  • Actively involved in the solution implementation to ensure that solutions are accurately scoped and delivered in line with the expectations of the business.
    
  • Work on final configuration set up and guide customers in UAT.
    
  • Other procurement and systems duties and special projects as assigned.
    

Keywords: ICONMA, LLC, Lawrence , Admin Assistant, Administration, Clerical , Lawrence, Kansas