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Admin Assistant

Company: ICONMA, LLC
Location: Lawrence
Posted on: March 11, 2023

Job Description:

Indirect Sourcing Specialist

Location: Lawrence, KS/Hybrid
Duration: 6 months with possible contract to hire


  • Education: College Degree in Business Administration or equivalent experience
  • Experience: 2+ years of relevant experience.
  • Skills: Advanced computer skills and proficient in Microsoft Office Professional Suite.
  • Excellent written and verbal communications skills. Must be team oriented and able to multitask.


    • Assist the travel and expense leadership with identification and implementation of process improvement initiatives, system enhancements, metrics and reporting.
    • Provide support to all offices and employees on all credit card and system related matters and maintains effective communication & interface with the organization and the preferred suppliers.
    • Maintain a high-level knowledge of travel, expense, expense report audit, and credit card platforms
    • Understands and develops redundant processes, where required, to ensure smooth and efficient production flow.
    • Participates in continuous improvement activities and provides suggestions for cost reduction and improved efficiency.
    • Reviews procurement of non-standard items. Working with Sourcing and selects suppliers for lower cost items or items of limited scope and complexity and negotiates price, delivery, quality and service.
    • Creates and reviews reports to ensure purchase orders, invoice payments etc. are accurately being processed and documented.
    • Internal User, communication, and training for travel and expense systems (SAP Concur).
    • Assist with developing and maintaining travel and expense User help guides.
    • Support users with expense report inquiries and assistance
    • Assist in implementation of travel and expense (SAP Concur) systems new features or business requirements.
    • Assist in auditing/monitoring expense report (SAP Concur) compliance and assist with process documentation for internal audit.
    • Actively involved in the solution implementation to ensure that solutions are accurately scoped and delivered in line with the expectations of the business.
    • Work on final configuration set up and guide customers in UAT.
    • Other procurement and systems duties and special projects as assigned.

Keywords: ICONMA, LLC, Lawrence , Admin Assistant, Administration, Clerical , Lawrence, Kansas

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