Accounts Payable Specialist I

Company: City of Ottawa
Location: Ottawa
Posted on: May 23, 2023

Job Description:

The City of Ottawa, Kansas is recruiting for an Accounts Payable Specialist. The Accounts Payable Specialist primarily validates, processes, and files invoices while working with all facets of the accounting system. The employee in this position verifies all invoices are accurate, properly documented, and approved by an authorizing employee prior to making a payment. Once proper verifications and authorizations are received, the Accounts Payable Specialist is responsible for submitting payments in a timely fashion.Essential Job Functions:Pay vendors while monitoring discount opportunities, verify federal I.D. numbers, and schedule checks.Resolve purchase order, contract, invoice, payment, and documentation discrepancies.Evaluate invoices and requests for payment accuracy.Direct documents to appropriate departments for coding and approval.Obtain missing invoices from vendors or city departments.Verify sales/use tax applicability on payables and file sales/use tax with state.Stay up to date with changes in sales tax rates for various departments and vendors.Verify and procure proper Internal Revenue Service documentation, such as 1099 and W-9 forms from vendors.Develop project exemptions (sales tax) and track major projects.Support finance staff in reconciliation of bank accountsTrack city users for store accounts and credit card holders.Review receipts and records to reconcile discrepancies.Confirm appropriate approvals before processing invoices.Work with internal and external customers.Ancillary Job Functions:Ensure vehicle tags are purchased with new vehicles and renewed for existing.Maintain records and complete quarterly report for state.Comply with all City ordinances and policies, as well as federal and state laws and ordinances.Work with the annual audit process before, during, and after the onsite visit.Maintain the mail and copy machines for the department.Order department supplies.Assist other departments and perform other related duties as assigned.Education and Experience: (Combination of education, training, and experience will be considered.)High School diploma or equivalent required.Minimum of three years accounts payable experience.Associate/technical degree in Business Administration, Finance, Accounting, or related field preferred.Must maintain a valid Kansas Driver's License.Knowledge, Skills, and Abilities: (Not all-inclusive)Strong verbal and written communication skills.Solid understanding of mathematics, bookkeeping, basic accounting, and general office procedures.Thorough understanding of accounts payable and Kansas tax guidelines.Thorough knowledge of Microsoft Office Suite software and ability to learn financial software.Strong organizational skills.Meticulous attention to detail.Ability to interpret written instructions, reports, files, correspondence, and financial statements/records.Ability to establish and maintain effective relationships with other employees, vendors, City officials, business entities, and the general public.Ability to effectively organize, prioritize, and multitask.Ability to work under general supervision and make responsible decisions.Ability to exercise good judgment while thinking quickly and rationally in difficult or stressful situations.Work Environment:General office conditions.Exposed to moderate noise levels.Physical Abilities: (Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.)Must be able to sit for extended periods of time.Must be able to have repetitive wrist/hand/finger movement and manual dexterity.Must have precise hand-eye coordination, clarity of vision, three-dimensional vision, and ability to identify/distinguish colors.Must be able to lift up to 25 pounds.Must be able to drive.Regular attendance is a necessary and essential function.Range: Grade 10 - $18.79 - $27.24Date Opened: April 20, 2023Date Closed: Open Until FilledHours: 8 a.m. to 5:00 p.m. Monday through Friday.Residency: Regular full-time employees are required to establish and maintain residency within a driving distance of 35 miles of the Ottawa City Hall within one year from hire.E-Mail Confirmation: After your application has been received by the City of Ottawa, you will receive confirmation by e-mail. Please check your SPAM filter or JUNK Mail. If you have not received information within 48 hours of submitting your application, please call to verify your application has been received. For additional information, contact Human Resources at or e-mail .Anyone with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at at least two days prior to a scheduled test or interview.The City of Ottawa is an Equal Employment Opportunity Employer.klgO2izmbk

Keywords: City of Ottawa, Lawrence , Accounts Payable Specialist I, Accounting, Auditing , Ottawa, Kansas