Accounts Payable Specialist I
Company: City of Ottawa
Location: Ottawa
Posted on: May 23, 2023
|
|
Job Description:
The City of Ottawa, Kansas is recruiting for an Accounts Payable
Specialist. The Accounts Payable Specialist primarily validates,
processes, and files invoices while working with all facets of the
accounting system. The employee in this position verifies all
invoices are accurate, properly documented, and approved by an
authorizing employee prior to making a payment. Once proper
verifications and authorizations are received, the Accounts Payable
Specialist is responsible for submitting payments in a timely
fashion.Essential Job Functions:Pay vendors while monitoring
discount opportunities, verify federal I.D. numbers, and schedule
checks.Resolve purchase order, contract, invoice, payment, and
documentation discrepancies.Evaluate invoices and requests for
payment accuracy.Direct documents to appropriate departments for
coding and approval.Obtain missing invoices from vendors or city
departments.Verify sales/use tax applicability on payables and file
sales/use tax with state.Stay up to date with changes in sales tax
rates for various departments and vendors.Verify and procure proper
Internal Revenue Service documentation, such as 1099 and W-9 forms
from vendors.Develop project exemptions (sales tax) and track major
projects.Support finance staff in reconciliation of bank
accountsTrack city users for store accounts and credit card
holders.Review receipts and records to reconcile
discrepancies.Confirm appropriate approvals before processing
invoices.Work with internal and external customers.Ancillary Job
Functions:Ensure vehicle tags are purchased with new vehicles and
renewed for existing.Maintain records and complete quarterly report
for state.Comply with all City ordinances and policies, as well as
federal and state laws and ordinances.Work with the annual audit
process before, during, and after the onsite visit.Maintain the
mail and copy machines for the department.Order department
supplies.Assist other departments and perform other related duties
as assigned.Education and Experience: (Combination of education,
training, and experience will be considered.)High School diploma or
equivalent required.Minimum of three years accounts payable
experience.Associate/technical degree in Business Administration,
Finance, Accounting, or related field preferred.Must maintain a
valid Kansas Driver's License.Knowledge, Skills, and Abilities:
(Not all-inclusive)Strong verbal and written communication
skills.Solid understanding of mathematics, bookkeeping, basic
accounting, and general office procedures.Thorough understanding of
accounts payable and Kansas tax guidelines.Thorough knowledge of
Microsoft Office Suite software and ability to learn financial
software.Strong organizational skills.Meticulous attention to
detail.Ability to interpret written instructions, reports, files,
correspondence, and financial statements/records.Ability to
establish and maintain effective relationships with other
employees, vendors, City officials, business entities, and the
general public.Ability to effectively organize, prioritize, and
multitask.Ability to work under general supervision and make
responsible decisions.Ability to exercise good judgment while
thinking quickly and rationally in difficult or stressful
situations.Work Environment:General office conditions.Exposed to
moderate noise levels.Physical Abilities: (Reasonable
accommodations may be made to enable individuals with disabilities
to perform essential functions.)Must be able to sit for extended
periods of time.Must be able to have repetitive wrist/hand/finger
movement and manual dexterity.Must have precise hand-eye
coordination, clarity of vision, three-dimensional vision, and
ability to identify/distinguish colors.Must be able to lift up to
25 pounds.Must be able to drive.Regular attendance is a necessary
and essential function.Range: Grade 10 - $18.79 - $27.24Date
Opened: April 20, 2023Date Closed: Open Until FilledHours: 8 a.m.
to 5:00 p.m. Monday through Friday.Residency: Regular full-time
employees are required to establish and maintain residency within a
driving distance of 35 miles of the Ottawa City Hall within one
year from hire.E-Mail Confirmation: After your application has been
received by the City of Ottawa, you will receive confirmation by
e-mail. Please check your SPAM filter or JUNK Mail. If you have not
received information within 48 hours of submitting your
application, please call to verify your application has been
received. For additional information, contact Human Resources at or
e-mail .Anyone with a disability who needs a reasonable
accommodation related to a selection process is requested to
contact the Human Resources Department at at least two days prior
to a scheduled test or interview.The City of Ottawa is an Equal
Employment Opportunity Employer.klgO2izmbk
Keywords: City of Ottawa, Lawrence , Accounts Payable Specialist I, Accounting, Auditing , Ottawa, Kansas
Click
here to apply!
|