Shared Service Center Finance Manager
Company: University of Kansas Strong Shared Service Center
Location: Lawrence
Posted on: May 11, 2022
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Job Description:
Job Description You must apply via
https://employment.ku.edu/staff/21834BR This position manages the
day-to-day finance activities and supervises finance staff in the
Shared Service Centers. This is a full-time position responsible
for building relationships with the units served, supervising the
daily financial and accounting business processes of the SSC, and
supporting a culture centered on delivering excellent customer
service. The SSC Finance Manager will ensure that SSC finance staff
provide timely and professional services that support and enhance
the instructional, research and service goals of the units served.
The SSC Finance Manager will be expected to maintain successful
relationships and frequent communication with Deans, Directors,
Chairs and PIs of academic, administrative, or research units. The
SSC Finance Manager will make staffing and workload assignments to
ensure expedient processing of financial transactions. This
position is also responsible for establishing and monitoring
internal control procedures and ensuring compliance with
University, State, and Federal Guidelines. The SSC Finance Manager
will report to the SSC Director and is expected to work with the
SSC Director to implement strategic plans for improving processes
and services. The SSC Finance Manager will also be accountable to
central financial offices to ensure the implementation of financial
policies and processes and that staff are adequately trained. The
SSC Finance Manager will also be accountable to the units served
for the services outlined in the Service Level Agreement (SLA). The
SSC Finance Manager will work closely with the HR Manager in the
SSC. 30% Communication Coordinates with leaders of academic
departments or research centers Ensures service levels are met or
exceeded, based on the Service Level Agreement (SLA). Meets with
assigned departments and centers on a quarterly and as-needed
basis. Addresses unique concerns or needs of assigned departments
and centers. Resolves disputes and takes corrective action. Reports
to the SSC Director. Shares progress reports and status updates.
Informs SSC Director of service or staff issues and necessary steps
needed or taken to address them. Performs related duties such as
conducting staff meetings, preparing written instructions for work
assignments, resolving disputes, and preparing narratives and
statistical reports. 45% SSC Leadership and Financial Oversight
Guides and directs activities for assigned SSC Finance Staff
Manages cross-functional activities of finance staff, including
oversight of all accounting and financial management related
functions. Trains in functional accounting, financial management
skills, including optimizing the use of systems and reporting.
Works with staff to maintain compliance with generally accepted
accounting principles (GAAP). Working with the central finance
offices and other SSCs, evaluates opportunities to enhance existing
processes or provide improved service to client units. Works with
Process Improvement and Training Committees as needed to implement
process design changes or system updates. Serves as a resource for
SSC staff working through challenging transactions and provide
analytical support to work through challenges. Oversees staff work
and ensures procedures are consistent with policy; monitors
relationships with assigned departments and centers to ensure high
levels of satisfaction. Addresses personnel needs of the SSC
Finance Staff by working with central units to promote financial
training and hire new employees. Addresses SSC audit findings to
improve compliance and accuracy of transaction processing. SSC
representative for external and internal compliance audits. Works
with central finance offices on all external compliance audits. 20%
Problem Resolution Helps resolve and answer finance-related
questions for the areas served. Escalates questions and problems as
appropriate to the SSC Director or appropriate central financial
offices. 5% Policy Development and Dissemination/Training Partners
with Central Finance staff to develop and present information and
training sessions on university financial policies and procedures
and budget management techniques. Provides information in a variety
of formats, including individual training, workshop type sessions,
and seminars to financial officers, deans, directors, chairs, vice
provosts and other interested staff as requested. Coordinates with
Central Finance on the interpretation and communication of
financial policies, systems, procedures, and programs. Position
Requirements : This position mostly teleworks with occasional
on-campus meetings. Required Qualifications : Bachelor's degree
plus a minimum four (4) years related professional-level work
experience OR a high school degree/GED plus a minimum of eight (8)
years of related professional-level work experience. Computer
skills in a PC/Windows environment including MS Word and MS Excel
as demonstrated by application materials and previous experience.
Excellent written communication skills and attention to detail as
demonstrated by application materials. Preferred Qualifications :
Master---s in Business Administration, finance, accounting, or
related field. Minimum one (1) year of experience supervising
staff. Experience with Oracles-Based systems (Oracle Analytics in
the Cloud, Financials in the Cloud) and/or Concur Travel Solutions.
Experience with fund accounting. Experience creating training
materials and manuals. Experience working in a Higher Education
setting in the finance or research area. Strong understanding of
and experience with process mapping and process improvement.
Analytical and problem-solving skills, including experience
researching and analyzing complex data to develop accurate reports,
identify valid solutions, forecast consequences of proposed action,
and implement a course of action. Experience working both
independently and in a team environment. Experience managing
multiple projects in a deadline driven environment. Experience
working with faculty, administrative staff and students in a higher
education environment. Strong interpersonal communication skills,
as evidenced by application materials. A complete application
includes: Cover letter addressing how you meet the required and
preferred qualifications. Resume. Contact information for three
professional references (including at least one previous or current
supervisor). Completion of the online application. Application
review begins Monday, May 2, 2022 and continues until a pool of
qualified applicants is identified.
Keywords: University of Kansas Strong Shared Service Center, Lawrence , Shared Service Center Finance Manager, Accounting, Auditing , Lawrence, Kansas
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