Program Coordinator - AAI Projects

Company: The University of Kansas
Location: Lawrence
Posted on: February 25, 2021

Job Description:

18481BRProgram Coordinator - AAI ProjectsOffice of ResearchPosition OverviewThe Program Coordinator - AAI Projects plays a key role in the management and coordination of sponsored projects in the Achievement and Assessment Institute (AAI). The incumbent will join a team that performs both pre-award and post award management functions for AAI in a highly agile environment, while working directly with investigators and other research administration, finance, and HR administrators. This salaried position will manage research administration activity for their assigned portfolio and serve as the administrative liaison between the university and sponsor regarding all pre-award and post award activities. The position will allow the candidate flexibility and support to utilize advanced problem-solving and analytical skills to grow and innovate the business processes for delivering services and providing resources for AAI investigators, while facilitating administrative ownership of the project from proposal to award closeout.Acting as an overall resource for all AAI investigators and staff on research administration (including allowability, compliance, and process), the Program Coordinator - AAI Projects will* Interpret sponsor guidelines, develop and prepare proposal budgets, and review proposals for compliance with state, federal, university, and agency guidelines.* Provide final review of proposals before submission to sponsor as well as any post-submission activities.* Work as a liaison with Contract Negotiation staff and award set-up staff.* Perform overall award management in conjunction with daily/transactional management by Shared Service Center (SSC) staff, and all financial reporting and award modification requests to sponsor.* Perform award management in the financial system and award closeout.-AAI OverviewThe Achievement & Assessment Institute (AAI) at the University of Kansas exists to improve the performance of students, adults and public agencies throughout local, state and national communities. The Institute includes six centers, which represent a diversity of services and programs: * Accessible Teaching, Learning and Assessment Systems,* Agile Technology Solutions,* Center for Creativity and Entrepreneurship Education,* Center for Educational Opportunity Programs,* Center for Public Partnerships & Research, and* Center for Montessori Research.AAI and its centers partner with numerous agencies to improve the lives of children and adults through academics, employment, career advancement and building healthy environments, as well as to enhance the capacity of organizations that help children, adults and communities succeed.Job Description40% Pre-Award DutiesManage proposal preparation, review and submission:- Solve unique and time-sensitive problems and interact with Principal Investigators, AAI proposal preparation staff, agency officials, and university personnel. Communicate expectations around proposal preparation/revisions, budget modifications, and compliance requirements. Analyze and interpret the agency's request for proposal (RFP). Review and verify all compliance requirements at time of proposal and confirm all necessary compliance regulations for sponsored projects at award initiation. Prepare and review all necessary agency application forms with correct institutional and proposal information.- Review all known contract terms/requirements noted at the proposal stage and ascertain additional university approvals from appropriate departments as necessary. Develop an adequate, accurate, and justifiable proposal budget and justification in coordination with the Principal Investigator and in accordance with agency and university policies, including the determination of the appropriate facilities and administration (F&A) rate to include on the project in compliance with university and agency policies. If cost sharing is required, obtain necessary signatures/approvals. Act as liaison with other research institutions when preparing submissions which include subawards. Complete and transmit the approved proposal package to meet all agency-imposed deadlines and provide any necessary assistance to investigators with agency electronic systems that require direct interaction by the PI. Maintain proposal records in system of record (Streamlyne).45% Post Award DutiesOverall program management of assigned sponsored project portfolio including management of activity related to post award administration of sponsored projects administered by AAI.- Work with the SSC to provide timely information and act as a resource for award PI and personnel. Perform all agency interaction for sponsored project, including no cost extensions, renewals, carryforwards, and budget adjustment requests. -Review and approve Budget Adjustments, and facilitate budget changes in the financial system. Review Cost Transfers and RFAs, and post transactions in the financial system. Complete subrecipient monitoring, as necessary. Review, finalize, and submit annual/final reporting around finances, property, and inventions. Complete project close, including necessary system actions. Act as a resource during sponsor and single audit, in conjunction with Associate Director of Post Award, Director of Research Administration, and Fiscal Affairs. Maintain filing in accord with sponsor and university retention policies.15%-- Maintain high responsiveness and stellar customer service in the face of unyielding deadlines and inflexible external schedules. -Act as a liaison regarding the AAI sponsored project portfolio for AAI financial and administrative staff, Contract Negotiations, KU Center for Technology Commercialization, and Research Integrity staff to facilitate the smooth completion of negotiation tasks. Communicate with investigators/sponsors to resolve complex sponsored project administration problems/issues and work with principal investigators, administration, and center contacts to resolve matters and identify best practices. Maintain delegated signing authority for proposals and financial reports as needed. Assists in training of departmental and university staff and researchers in research administration, policies, procedures, and sponsor guidelines. Assist in the development and implementation of policies, procedures, resources, and trainings to improve efficiency, effectiveness, and compliance with regulations and overall administration of sponsored projects at KU.- Additional duties as assigned.Position RequirementsDue to COVID restrictions, this position will begin teleworking and will transition to a hybrid work schedule when deemed safe and necessary.Required Qualifications- Bachelor's degree and two years sponsored project management, program coordination, or other relevant experience; or High School/GED/Diploma with four years of sponsored project or other highly relevant experience.- One or more years of demonstrated work experience that required the ability to work in a fast-paced, highly flexible environment while meeting set deadlines and providing support or service to multiple stakeholders, as outlined in application materials.- One or more years of analytical and problem-solving skills as evidenced by previous work history and application materials.- Excellent communication skills and demonstrated ability to work in a team environment as evidenced by previous work history and application materials.- One or more years of applying intermediate mathematics aptitude for budgeting and project financial management as evidenced by previous development of sponsored project budgets, management of sponsored project finances, or other financial work experience, as outlined by application materials.Preferred Qualifications- Bachelor's degree in Business/Accounting or related field.- Five years of pre-award and/or post- award research administration experience.- Supervisory experience as evidenced by previous work history and application materials.- Demonstrated experience working with a variety of constituencies and stakeholders in a Non-Profit or University research environment.- Experience with interpretation of regulatory or legal documents.Additional Candidate InstructionIn addition to the online application, the following documents are required to be considered for this position:- A cover letter addressing how required and preferred qualifications are met.- Resume or curriculum vitae.- Contact information for three professional references.Incomplete applications will not be considered.- Application review begins Monday, February 15th. For best consideration, please apply no later than-Sunday, February 14th, 2021.Advertised Salary RangeCommensurate with experienceApplication Review Begins15-Feb-2021Anticipated Start Date01-Mar-2021Primary CampusUniversity of Kansas Lawrence CampusFTE1.0Reg/TempRegularFLSA StatusAdministrativeEmployee ClassU-Unclassified Professional StaffWork Schedule40 hours per week, Monday- Friday, 8am- 5pmJob FamilyAdministrative/Management-KULConditions of EmploymentContingent on FundingWork Location AssignmentHybridDisclaimerThe University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy.-recblid zpxru9by6epxafqust8fgnwqmo50n6

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